Policies

Our mission is to provide you with exceptional quality, exceptional service and a creative cutting-edge culinary experience. Our professional staff is available to assist in planning your special event Monday- Friday 8:00am - 5:00pm. Please contact the Chartwells Team at 704-461-6213 for customized service and menus.

Policies & Procedures

To ensure optimal selection and the best possible service we kindly ask that events be booked at least seven business days in advance. We understand events arise unexpectedly and we will do our best to accommodate your needs.

Guest Counts

We request a confirmed number of guests be specified 3 business days prior to the event. This number is considered the guaranteed guest count. Should the number of guests in attendance exceed the guaranteed, it will reflect in the final bill.

Event Time

Events are billed in four-hour increments. Events exceeding the four-hour limit will be subject to additional service fees.

Cancellation

We kindly request that cancellations must be made five business days prior to the contracted event date. If it is necessary to cancel, 50% of the latest guaranteed contact will become the responsibility of the event contract.

Linen Tablecloths are supplied for all food and beverages service tables at events. Tablecloths for non-food tables are available for an additional charge and must be made in advance.

  • $8.00 (85s), per table. White for 6 foot meeting tables.
  • Spandex banquet table linen- $15.00 Black only.

Additional Event Services

We will be glad to order special floral arrangements, special linen, or decorative requests for an additional fee.

Billing & Payment For Off Campus Groups

A form of payment (credit card) is kindly requested three business days prior to the event date. We ask that contracts be paid in full within one business day following the event.

Special Diets

Special diets are accommodated upon request, we kindly request that your needs be submitted with your guarantee number 5 days prior to the event.

Meeting Room and Equipment

Please reserve all non-food related equipment by contacting Rita Lewis, Executive Assistant at Belmont Abbey College at 704-461-7777. This will include room reservation, set and room configuration, audio visual and other general information. We will be responsible for all table arrangement for food and beverage tables.

Creative Solutions Party Rental

Our preferred vendor for all your event needs. Please reach out for pricing and quotes.
Phone: (704) 825-8701
http://www.csspecialevents.com

Alcohol Policy

All alcohol must be dropped off at event location more than 4 hours prior to the event start time.

Chartwells Catering at Belmont Abbey College
100 Belmont Mount Holly Road
Belmont, NC 28012
(704) 461-6213